,
CROYDON PHILATELIC SOCIETY

CIRCULATING PACKET RULES

Revised April 2009


1. The Packet Secretary is elected by the members and is responsible to the Committee.
2. In addition to the material for sale, the packet will contain a list giving the names and addresses of members authorised to receive the packet and details of the contents of the packet.
3. The list has been devised so that there is a minimum of inconvenience in passing it on to the next person on the list. A MEMBER SHOULD NOT RETAIN THE PACKET FOR MORE THAN THREE DAYS AND MUST PASS IT ON BY THE FOURTH DAY. If you know that you are unable to comply with this rule you should not accept the packet.
4. Having accepted the packet the contents should be examined and, if an unsigned space is found, the member who handed over the packet should be contacted. If that member has no knowledge of the missing stamp the space should be marked "NO STAMP HERE" and the member's name added. Should the value of the stamp be significant, the Packet Secretary should be informed immediately.
5. If unforeseen circumstances prevent you from passing on the packet, as described in rule 3 above, please inform the Packet Secretary without delay.
6. In respect of all stamps retained, members must sign their full name in ink in the space, or use a rubber stamp. (Initials are not always readable and can make it difficult for the Packet Secretary). A record of purchases must be made on the front cover of each book.
7. Payment slips are enclosed in the packet. They are self explanatory, but care must be taken to check and recheck your addition. (It is very easy to make a mistake).
8. Please ensure that the member to whom you hand the packet SIGNS AND DATES the reverse of the payment slip, which you should send to the Packet Secretary without delay.
9. The payment slip is the only way that the Packet Secretary will be able to monitor the progress of the packet.
10. It is most important that, where no purchases have been made, a 'nil return' payment slip is also returned to the Packet Secretary without delay. (For the same reason mentioned in rule 8 above.)

PLEASE NOTE. The Society has an obligation to take all due care of the material sent in by the vendors and to ensure that their property, plus payment for the stamps purchased, is sent back to them within a reasonable period of time. It is therefore important, for the good name of the Society, that the above rules are observed by members.


Back to Croydon Philatelic Society home page